Application procedure and funding conditions
All students enrolled at Universität Hamburg and who want to complete their degree at Universität Hamburg may apply (visiting and exchange students are not eligible). Students must be enrolled at the time of application.
Not eligible to apply are:
- Doctoral students (with the exception of doctoral students participating in a study excursion as a research assistant and medical students doing a PhD during their studies). Doctoral students can obtain funding via the Hamburglobal PhD program. The DAAD provides further information on funding opportunities.
- Students with a non-German citizenship who are planning a stay abroad in their home country. The country in which you have primarily resided for at least the last 5 years is considered your home country.
- Studies or internships in Europe or in an Erasmus country (EU member states as well as Iceland, Liechtenstein, Macedonia, Norway, Serbia and Turkey)—study abroad in an Erasmus country may only be funded by Hamburglobal if the student’s department does not have an existing Erasmus Cooperation (inter-institutional agreement) or a SEMP (Swiss European Mobility Programme) Agreenent with the target university, if there is no further spot in the respective department's Erasmus contingent or if the student is not eligible for further Erasmus funding. For further information about the procedure see stays abroad eligible for funding.
Funding restrictions exist for:
- participants of the Central Student Exchange Program receiving support from a partner university (e.g., Kansas University or Smith College)
- partial funding is only possible if the monthly value of the support package from the partner university is less than the monthly subsidy rates offered by Hamburglobal (monthly subsidy rates 2021) offered by Hamburglobal for the target country.
- Students who receive partial funding for travel and extended stay expenses from Hamburglobal as well those who receive no funding for travel and extended stay expenses from Hamburglobal due to scholarships and grants from the partner university are eligible for funding in the form of a flat-rate travel expense subsidy. When in doubt, contact the coordinator of the Central Student Exchange Program.
Stays abroad eligible for funding
Study abroad (1 – 6 months) outside Europe or an Erasmus country (EU member states as well as Iceland, Liechtenstein, Macedonia, Norway, Serbia and Turkey) and in Switzerland can be funded by monthly subsidies to help cover living expenses.
Funding in Europe, an Erasmus country or in Switzerland is only possible
- if the student’s department does not have an existing Erasmus Cooperation (inter-institutional agreement) or a SEMP (Swiss European Mobility Programme) Agreenent with the target university
- if there is no further spot in the respective department's Erasmus contingent
- if the student is not eligible for further Erasmus funding
In the first two cases, applicants must also submit documentation (e.g., via email) that they contacted the responsible Erasmus office to request that a cooperation be established and show what the (provisional) result of their efforts was.
Internships (medicine: clinical traineeship and practical year)
Internships (6 weeks – 6 months) outside Europe or the Erasmus catchment area (EU member states as well as Iceland, Liechtenstein, Macedonia, Norway, Serbia and Turkey) can be funded by monthly subsidies to cover living expenses.
Internships in Switzerland may also be funded if none is available through a Swiss program (e.g., Swiss-European Mobility Programme, SEMP). Internships in the Erasmus catchment area can be funded if an Erasmus funding is not possible. For further information about internships in the EU catchment area see the webpages of the Erasmus Programs.
Internships eligible for funding through specific internship programs (in German only) of the DAAD are not eligible. These include, for example, internships with international organizations (e.g., the UN), EU institutions, and German Schools Abroad, Goethe Institutes, as well as internships arranged by IAESTE and AIESEC. Please apply directly to the DAAD.
In special cases, funding is available for internships between the end of a bachelor’s degree and the beginning of a master’s degree. However, you must have proof of early admission to a master’s degree program or similar confirmation from Universität Hamburg (attach this to your application).
Medical students working on a doctorate during their studies may receive funding.
Monthly subsidies to cover living expenses are available worldwide for language courses (3 weeks – 6 months, 25 h/w minimum) at public and private higher education institutions or established language institutes abroad.
Technical/ specialist courses and summer schools
Monthly subsidies to cover living expenses are available worldwide for technical/specialist courses or summer school abroad (max. 6 weeks).
Preparing final theses and research projects
Monthly subsidies to cover living expenses are available for individually organized stays abroad to prepare final theses / research projects (e.g., field research and/or archival research, max. of 6 months) at higher education institutions and companies.
If the final theses or research projects will not be carried out at a higher education institution or company, the letter of motivation must contain a detailed and binding timetable. The university supervisor must also complete the evaluation required for the application.
Subsidies to cover living expenses are available worldwide for conferences in which you are contributing.
There are application rounds every March and October:
1–31 March for stays abroad that will begin between 1 July and 31 December of the current calendar year. Retroactively for stays abroad that began no earlier than 1 January and will end no earlier than 1 April of the current calendar year and stays abroad that will begin between 1 April and 30 June of the current calendar year.
1–31 October for stays abroad that will begin between 1 January and 30 June of the following year, retroactively for stays abroad that began in the current calendar year and will end between 1 November and 31 December of the current calendar year and for short-term stays that will take place between 1 November and 31 December of the current calendar year.
The online application portal is available from 1–31 March and from 1–31 October. Applications are accepted during these periods only. Follow the guidelines for online applications.
We do not consider incomplete or late applications. Nor do we consider applications if requirements have not been met, e.g., proof of language skills may not be older than 2 years. Read the application information and FAQs carefully. For further questions, attend an advising session at the Campus Center in due course.
The application process for a Hamburglobal Scholarship is exclusively online. For each document, upload one PDF file only and make sure that the scanned files are of good quality.
An application is complete when it includes the following documents:
- Letter of motivation (1–2 pages)
- See the information about the letter of motivation in the FAQs.
- Tabular CV (1–2 pages)
- Current STiNE course overview or Transcript of Records
- You can obtain your Transcript of Records from your academic office or examinations office.
- Master’s degree students in their first semester should submit a current STiNE course overview.
- Degree certificate with grades from the bachelor’s degree (only applies to master‘s students)
- Language test to assess working/classroom language skills (necessary for study excursions or internships, and final theses/papers only)
Since the University Language Center will temporarily remain closed, alternatives for receiving language certificates (placement test suffices) are provided. Information on contact details.
- Language tests must not be older than 2 years.
- Secondary school leaving certificates do not suffice.
- If you are studying a language as part of your major or minor, you may also obtain proof of language proficiency from your language instructor.
- If you need a Portuguese certificate for your host university, please contact us directly.
- Language tests may also be taken at the adult education center (fee: €50). The TOEFL Test can be taken at the University Language Center (SZ) (fee: approx. €200).
- An Evaluation (use this form only)
The evaluation must be submitted no later than 10 April (March application round) or 10 November (October application round).
- Evaluations must be provided by full-time professors or other university teachers holding a doctoral degree at Universität Hamburg.
- Language instructors will only be accepted as evaluators in exceptional cases and only after prior consultation with the Study Abroad Team.
- Emeriti and retired professors may provide evaluations if they are still actively involved in teaching at Universität Hamburg.
- The evaluation must be signed and sent directly to our email address(hamburglobal.pv"AT"uni-hamburg.de).
- You can find more information in the FAQs.
- Learning Agreement (in German only) (only necessary for study abroad programs)
The Learning Agreement must be signed twice: once by the applicant and once by the responsible coordinator, academic office, or examination office. You can find more information in the FAQs.
- Confirmation of Host Institution (use this form only)
If the confirmation has not yet been received at the time of application or if the duration of the stay abroad has not yet been finalized, please document the current status of your preparations (e.g., by submitting an email from the host institution).
For research stays (preparing a final thesis) without a fixed host institution, the form should be completed by the final thesis supervisor.
You can find more information in the FAQs.
- If applicable, up to 2 forms of proof demonstrating involvement in academic self-governance and/or extracurricular activities (e.g., political, social, and/or cultural).
- Current proof of enrollment
- Conference program (necessary only in the case of applications for conferences/conventions where you are contributing)
- Receipt/documentation of fee (necessary only in the case of applications for digital short formats)
See our FAQs for more important information on application procedures.
Funding of online programs
1. From 1 March 2021, fees for the following digital short formats abroad can be funded for up to 6 weeks:
- summer schools/specialist courses
- language course
- conference speaking engagements
A maximum amount of €300 is available, a receipt/documentation of the fee is required. Please submit this with your application as a separate document.
2. Stays abroad that must be conducted partially or completely online instead of in person due to the coronavirus pandemic may be funded (latest until 31st of March 2022). This requires that:
- traveling to the destination for the beginning of the planned stay is not possible or cannot be reasonably expected, for example, due to a travel warning issued by the Federal Foreign Office;
- the host institution has made it possible to carry out the course online and that the material goal of the stay abroad can be achieved;
- Hamburglobal funding will appropriately contribute to reaching this goal.
If in-person attendance in the destination country becomes possible during the stay, there is an obligation to travel.
A committee of Universität Hamburg teaching staff and students selects the Hamburglobal Scholarship recipients. You must submit a complete application by the deadline to be considered in the selection procedure. Selection is based on the following criteria:
- academic achievements
- compelling and well-prepared project
- knowledge of the language of instruction or working language
- extracurricular qualifications and involvement (e.g., volunteer work or involvement in political, social, cultural, or athletic activities)
- formal criteria (e.g., orthography)
The selection committee meets 4–6 weeks after the application deadline. Applicants are generally notified of the decision within 2 weeks of this meeting.
Calculating the funding amount
During calculation of your stay duration, each month is counted as 30 days. The time period from 1 January to 1 February is considered one full month, for example. A full month’s scholarship will be paid for every full month; half this amount will be paid for every half-month period (1–15 days). Consequently, funding for a 70-day stay (i.e., 2 months and 10 days) would amount to 2.5 months of scholarship payments. The minimum duration set for different stays abroad (e.g., 1 month for study abroad, 6 weeks for internships, etc.) must be observed.
The top-ranking applicants during each application round will additionally receive a country-specific flat-rate travel allowance.
Disbursement of funds
If the committee selects you to receive funding, you will receive an approval letter with information about the funding program as well as the anticipated funding period and amount. Before the funds can be disbursed, you must have submitted the signed Declaration of Acceptance as well as the completed, signed and stamped Confirmation of Host Institution. Once both documents have been submitted, the funding amount will be reviewed. Afterwards your funding will be disbursed, but no earlier than 6 to 8 weeks before your trip begins.
After the end of the funding period (not the entire stay if this exceeds the funding period!), you are obliged to immediately complete and submit the Final Confirmation of Stay and the proof of enrollment that is valid at the end of the funding period. You must also turn in a testimonial within 1 month. On the basis of the Final Confirmation of Stay, we will once again check the amount of funding awarded and, if necessary, request repayment.
You are obliged to inform us immediately if you cannot begin your stay as planned, shorten your stay, or the period of your stay changes. You must be enrolled at Universität Hamburg during the entire funding period.
Combination rule for subsidies
Hamburglobal subsidies may be combined with any amount of funds from private scholarship providers. However, they may not be combined with the following:
- Erasmus funding
- individual DAAD scholarships
- funding from partner schools in the context of the Central Student Exchange Program (except scholarships or partial scholarships below the DAAD funding rate)
- other public funds for the same purpose (except German Federal Education and Training Assistance Act—Bundesausbildungsförderungsgesetz, BAföG). For example: If you receive a monthly allowance from Hamburglobal, you can still receive travel subsidies from other scholarship providers, but you may not receive additional subsidies to cover living expenses.
BAföG grants for time abroad: You may combine Hamburglobal subsidies with BAföG grants for your time abroad, but you may not receive travel subsidies from more than a single source. Funding received through Hamburglobal must be reported to the responsible office for BAföG grants for time abroad as the allocation of BAföG aid takes place here.
Deutsschlandstipendium: You may combine Hamburglobal subsidies with the Deutschlandstipendium to the full extend.
Rules for combining funding for study excursions and individual stays
Hamburglobal funding is not available for simultaneous individual stays and study excursions. If you receive funding for an individual stay you must complete the entire period of the individual stay and cannot participate in any study excursions during this time. If you do not want to miss a study excursion, then you can obtain funding only for the portion of your individual stay before or after the study excursion. The minimum duration set for different stays abroad (e.g., 1 month for study or research stays abroad, 6 weeks for internships) must be observed.
For each level of education (e.g., bachelor’s degree), Hamburglobal allows a maximum funding period of 6 months for study abroad and internships (incl. field work and/or preparing a final thesis). The funding of language courses, specialist courses / summers schools, and participation in scholarly congresses/conferences is not be included. For example: You may apply for funding for 6 months of study abroad and a language course; however, you may not receive funding for 5 months of study abroad and a 2-month internship abroad.
Within a new educational stage (e.g., a master’s degree), a funding period of a maximum of 6 months is again available for studying abroad and internships (including fieldwork/final thesis preparation).
For medical students: There is a maximum funding period of 6 months for each of the 3 phases of study.
Students with a disability
Disabled students who receive PROMOS funding can apply for up to €10,000 special funds for their stay abroad. These funds are for additional expenditure incurred due to the stay abroad and for which you receive no financial support from any other competent authority (e.g., social insurance agencies).
Contact us about potential funding options before applying for Hamburglobal. If your PROMOS funds are granted, submit the following additional documents per email(outgoings"AT"uni-hamburg.de) or post to Annette Listmann for your application for special funds:
- copy of your disability certificate/card (at least 50% disability)
- itemization of projected expenditure
- documentation that there is no other competent authority for providing funds
We will inform you of the result of your application in due course
Funding provided by Hamburglobal does not include any insurance. You can purchase insurance coverage from the DAAD for the duration of your stay abroad.
To guarantee your safety when you are abroad, you should inform yourself thoroughly about your host country and observe certain rules while you are abroad. See Hinweise zur allgemeinen Sicherheitsvorsorge from the DAAD for a summary of precautions.
Following your stay abroad, we can issue a scholarship certificate confirming that you received a Hamburglobal stipend. Please email(outgoings"AT"uni-hamburg.de) us if you are interested.