Study abroad with ERASMUS+!
Most degree programs have established partner programs with international universities. The ERASMUS contacts in your faculty or department will gladly provide you with further details. The annual application deadline for the ERASMUS program is 31 January 2016 (exception: ERASMUS programs in medicine have different application deadlines).
Who can offer ERASMUS advising in my faculty or institute? Please see our list of ERASMUS contacts for the Faculties and Institutes at Universität Hamburg.
Everything you need to know about applying to ERASMUS
The deadline for the official application for an ERASMUS period abroad during the academic year 2017/18 has expired.
Students planning to spend an ERASMUS period abroad during the academic year 2018/19 will be the first ERASMUS online applicants. The online application deadline is 31 Januar 2018. The application portal will be activated from 1 December –31 January 2018.
The guidelines on how to apply successfully for an ERASMUS period will soon be made available at: Online application for an ERASMUS period during the academic year 2016/17.
Please read the guidelines carefully before applying via the following link available from the end of December: ERASMUS online application
As soon as you have successfully submitted your application, you can retrieve your status online any time by logging on with your STiNE user name. Thus, even when you are abroad, you will be able to stay informed about which documents need to be uploaded when—for example, in order to receive your first and second funding amounts.
What are the requirements for an ERASMUS exchange program?
- You must be enrolled in a degree program at the University (no exchange students!).
- You must have studied for at least one year before starting an exchange program.
- You must be proficient in the language of instruction.
Which documents do I need to upload online?
First, please complete the online application form and send it off electronically. Then you must complete your personal data. Finally, please upload the following application documents (PDFs only!) to the database by 31 January 2016:
- letter of motivation
- Europass CV Template or regular CV
- Preliminary Learning Agreement (PDF)
- proof of language skills level in the language of instruction
e.g., DAAD Language Certificate (PDF) - proof of enrollment
Please note that during this transition year you may also have to submit your application on paper to the responsible ERASMUS coordinator in your faculty.
Who selects the applicants and what are the selection criteria?
The program coordinators in the Faculties or Institutes of the University select applicants according to the following criteria prioritized by the selection committee:
- academic record
- academic status
- language proficiency
- motivation
Please note the following exceptions in the Faculties 1 (Law) and 3 (Medicine):
LAW: Since many students have not yet received their grades at the time of applying, the letter of motivation constitutes the main selection criterion for allocating a place at a specific university.
Medicine: Political and social commitment as well as part-time work parallel to studying are also taken into consideration.
What hardship funding is available for students with children or special needs?
- Students planning to go abroad with their child/children and who are single parenting during their ERASMUS+ period can apply for a €200 monthly subsidy (regardless of the number of children).
Students who can prove a degree of disability of at least 50 percent can apply for special funding. Please contact our ERASMUS Team for application details.
Forms for download after successful submission of ERASMUS applications
Applicants must use the forms provided by the Department of International Affairs. Some of our partner universities may not use the latest versions with the newest information from the German Academic Exchange Service (Deutscher Akademischer Auslandsdienst, DAAD).
Please note that you are required to submit the original Grant Agreement to the ERASMUS coordinator responsible for your faculty before embarking on your period abroad.
Upon your return you must submit the original Confirmation of Stay (Part I und II). All other documents will be uploaded to the database as scans.
For disbursement of the first funding rate, please upload the Confirmation of Stay to the database.
ERASMUS 2014/2015
- Grant Agreement for Studies (PDF, in German only)
- Report (PDF, in German only)
- Confirmation of Study Activity Period (PDF)
- Learning Agreement for Studies (Part I – Before the mobility) (PDF)
- Learning Agreement for Studies (Part II – During the mobility) (PDF)
- Learning Agreement for Studies (Part III – After the mobility) (PDF)
- Guideline Learning Agreement for Studies (PDF, in German only)
- Extension application (PDF)
- ERASMUS+ Calculator (Excel)
ERASMUS 2015/2016
- Confirmation of Stay (PDF)
- Learning Agreement for Studies (PDF)
- Guideline Learning Agreement (PDF, in German only)
- Grant Agreement—will be sent to students via Email
- General Conditions, attachment II (PDF, in German only)
- ERASMUS+ Student Charter, attachment III (PDF)
- UHH ERASMUS+ Funding Requirements 2015/16, attachment IV (PDF, in German only)
ERASMUS documents, deadlines, and formal requirements
To-dos before the ERASMUS period
- After being nominated by the Faculty or Institute, you must enroll at your host university and apply for a room in a student dormitory, if applicable.
- Submission of the Grant Agreement for Studies
You will be sent a Grant Agreement for Studies including your personal data (you may need to add information). Please sign and submit both original copies of the document to the responsible ERASMUS coordinator in your faculty or institute. In addition, please upload the Agreement to the online database. - Submission of the Learning Agreement for Studies (Part I: Before the mobility, PDF). Please upload the Learning Agreement to the database and follow the guidelines for completing the form: Guidelines for the Learning Agreement (PDF)
- Before leaving to study abroad, ERASMUS students are required to take a language assessment test at their home university in the language of instruction at their ERASMUS host university. For this pupose you will be sent a link before the begining of your ERASMUS period. (Please note: the language test will be conducted after you have been nominated and is not an application criterion. We currently provide tests in the following languages: German, English, French, Italian, Dutch, and Spanish; native speakers and prospective students of host universities whose languages of instruction are not offered here are exempt from the language assessment).
To-dos during the ERASMUS period
- On the first day of class, please go to the responsible ERASMUS office/coordinator and have them sign your Confirmation of Stay Form (PDF). Upon uploading the Confirmation your first funding rate will be disbursed (70 percent of the total funding amount). In case you have registered for an external preparatory language course before the beginning of regular classes at the host institution, its initial day can be counted as the first day of class of your period abroad if included on the Confirmation of Stay. Therefore, please upload a confirmation of your participation in such a course online.
- If you make any changes or additions to your Learning Agreement for Studies (PDF), please include them in the form: Part II: During the Mobility (PDF).
- Please ensure that you have the last academic day at your host university confirmed, i.e., the last day of class, the last exam, due date of final term paper, etc. on the Confirmation of Stay Form (PDF) and send the original form to the responsible ERASMUS coordinator at your home faculty or institute.
To-dos after the period abroad
- Fill in the online EU survey on your computer. We will send you the link to the survey immediately after your return.
- Please submit the original Confirmation of Stay to the ERASMUS coordinator at your home faculty or institute and upload this document to the database.
- If the Transcript of Records is sent directly to your address, please upload it to the database as well.
- If not all of your ECTS credits from your period abroad are automatically included in your Transcript of Records, please complete the Learning Agreement for Studies (Part III: After the mobility) and make sure to have it signed at your host university.
- Subsequent to their stay abroad, all ERASMUS students are required to participate in a second online language assessment test. You will be sent an email with the request to take the follow-up test.
- The proof of enrollment for your study abroad period will aslo be uploaded to the database.
Funding amount
The monthly funding amount depends on the duration of your stay abroad and the host country; countries are divided into three categories according to the cost of living (see Ländertabelle ERASMUS+ A-Z (chart of countries, PDF, in German only) or the information below). Subject to the approval by the National Agency DAAD, the funding amount is calculated on the basis of a standard stay (1 semester, 2 semesters, 1 trimester, 2 trimesters or 3 trimesters) multiplied with the corresponding country category. For further information, please see UHH ERASMUS+ Förderbestimmungen 2015/16, Attachment IV, PDF, in German only). The following special terms apply:
- Months counting 31 days are calculated on a basis of 30 days.
- One-semester periods can only be funded for 5 months (150 days), two-semester periods for a maximum of 10 months (300 days).
- As of the current academic year 2015/16, repeat participation in the ERASMUS+ program with a maximum duration of 12 months is possible. If you already spent an ERASMUS period abroad, you may apply again to ERASMUS+.
Group 1 (high cost of living)
- Denmark, Finland, France, Great Britain, Irland, Italy, Liechtenstein, Norway, Austria, Sweden
Group 2 (medium cost of living)
Monthly subsidy of €201
- Belgium, Greece, Iceland, Croatia, Luxemburg, Netherlands, Portugal, Slovenia, Spain, Czech Republic, Turkey, Cyprus
Group 3 (low cost of living)
- Bulgaria, Estonia, Latvia, Lithuania, Malta, Mazedonien, Poland, Romania, Slovakia, Hungary