From idea to project: our contract management
Was your grant application for research funding successful? Or would you like to realize your idea in cooperation with an external partner institution? Then you must ensure you have a sound legal framework for your project. We answer your questions and provide step-by-step guidance on your research contracts.
Content
How we support researchers
A well-planned, legally sound agreement creates clarity for all parties. We help you from beginning to end: preparing for initial negotiations, drafting the agreement, and signing or extending the agreement. Overview of our main services:
We are happy to advise you on:
- initiating, finalizing, and implementing externally funded projects
- research-and-development agreements
- cooperation agreements with external partners
- confidentiality / nondisclosure agreements
We are happy to help with:
- reviewing your agreements and ensuring their legal soundness
- providing tried-and-true sample agreements
- contract negotiations with your partners
- advice on agreements that are ongoing or coming to an end.
FAQ
research contracts:
- cooperation agreements within the scope of funded projects
- research-and-development agreements
- other contracts related to external funding
- material transfer agreements
- confidentiality / nondisclosure agreements
- licensing contracts
This depends on the contractual parties. Generally, we produce at least 3 copies:
- the original for the University Administration
- a copy for academic project management
- one or more copies for the contractual partner(s)
Research contracts that we advise on are generally signed by:
- the head of the Department for Research Management and Funding
- for externally funded projects, the head of finance and accounting
- for framework contracts or overarching cooperation agreements, if necessary, the president
- academic project management.
Faculty management and the University Administration should be duly notified in the case of planned externally funded projects. This ensures that the project head will have the necessary resources (especially with regard to staff, materials, positions, and investment capital) for the project (pursuant to Section 2 of the Universität Hamburg Bylaws for the Implementation of Externally Funded Projects [PDF] 10 October 2010).
The notice must include the title and a brief description of the externally funded project and provide at least the following information:
- complete contact details for the sponsor, in particular the name and address
- the recipient of the funds
- the project manager
- the start and anticipated duration of the project
- the amount of external funds itemized according to appropriations for staff, material, and capital
- the use of staff, materials, workspaces, and other facilities
- any possible subsequent costs of the project
- the relationship of the externally funded project to the faculty’s or the University’s research profile to the extent any such relationship exists
Send the completed external-funding notification (PDF) to the University Administration via the faculty management.
Contact and advising
National research funding
Contact the front office(gzabteilung4.pv"AT"uni-hamburg.de) by email if you have general questions.
Staff can find their direct contacts in the Staff Service Portal (KUS)