What we can do for you:
- advise you when initiating, concluding, and executing contracts (examples)
- provide sample contracts
- handle cooperation agreements with partner institutions
We support you with all contract management matters. This includes providing you with contract templates, reviewing the contract, and ensuring legal certainty when concluding a contract.
We advise on the following types of contracts:
- cooperation agreements within the scope of funded projects
- R&D contracts
- other contracts related to external funding
- Material Transfer Agreements
- Confidential Disclosure Agreements
- licensing contracts
How many copies of a contract are required?
Depending upon the number of contractual parties, we create at least 3 copies: 1 original copy for the University Administration; 1 copy for the researcher; 1 or, if necessary, more for the contract partner
Who signs the contract?
As a rule, contracts concluded in consultation with the Department of Research Management and Funding are signed by the head of the department, Mr. Schlüter, and the head of the external-funding management section, Jens Benecke.
The nature of the contract in question (e.g., overarching cooperation agreement or framework agreement) may require the president’s signature. Additionally, the scientific project head should sign.
What is an external-funding notification?
Faculty management and the University Administration should be duly notified in the case of planned externally funded projects. This ensures that the project head will have the necessary resources (especially with regard to staff, materials, positions, and investment capital) for the project (pursuant to Section 2 of the Universität Hamburg Bylaws for the Implementation of Externally Funded Projects [PDF, in German only] 10 October 2010).
The notice must include the title and a brief description of the externally funded project and provide at least the following information:
- complete contact details for the sponsor, in particular the name and address;
- the recipient of the funds;
- the project manager;
- the start and anticipated duration of the project;
- the amount of external funds itemized according to appropriations for staff, material, and capital;
- the use of staff, materials, workspaces, and other facilities;
- any possible subsequent costs of the project; and
- the relationship of the externally funded project to the faculty’s or the University’s research profile to the extent any such relationship exists.
Send the completed external-funding notification (PDF, in German only) to the University Administration via the faculty management.