Information for hosts

The Welcome Service supports international researchers, including doctoral researchers, with or without a contract, who wish to stay at the University of Hamburg for at least one month, as well as their accompanying family members. The Welcome Service supports international researchers before, during, and at the end of their research stay.

As soon as possible. The earlier they register, the better we can support them. It is recommended that hosts or researchers contact us as soon as the research stay is confirmed.

Non-EU researchers planning to stay for longer than 90 days normally need a visa/residence permit for their stay. Depending on the type of visa/residence permit that the researcher is eligible for, one of the two following documents might be needed:

• Hosting Agreement (Aufnahmevereinbarung) for a research visa/residence permit. The Hosting Agreement can be filled out by the hosting institution or by the HR if the researcher has an employment contract;
• Declaration of Employment (Erklärung zum Beschäftigungsverhältnis) for the EU Blue Card. The Declaration of Employment has to be filled out by the HR.

If you or your international researchers are unsure about which document is needed for the visa/residence permit application, please contact us at welcome-service"AT"uni-hamburg.de

To ensure that a visiting scholar receives a library card, you will need to fill out the appropriate form to confirm their stay. The researcher can apply for the library card after receiving the confirmation.

The Welcome Service does not provide housing and is not authorized to book accommodation on behalf of international researchers. Please contact the guest house of the University of Hamburg directly to inquire about room availability.

The Welcome Service is happy to support researchers in their search for housing. Please have a look at the resources on our Housing Service website and encourage your researchers to register with us, so that we can best assist them in their accommodation search.

In the faculties, departments, clusters of excellence, and other institutions, different officers/offices are responsible for granting visiting scholar status and/or providing signatures for the hosting agreement. Depending on the institution, this may be, for example, the Executive University Board, the dean, or the department head. Please contact your faculty's dean's office first to learn about your institution’s policies.

See the Staff Service Portal for more information under “Rights and privileges of visiting scholars/Decision to grant visiting scholar status.”