Information for hosts
We are delighted you wish to host international researchers at your institution. The Welcome Service is happy to help you.
We provide information, advice, and help with everything researchers need for their stay and life in Hamburg: entering Germany, health insurance, the housing search, dealing with authorities, and even looking for a suitable kindergarten.
International researchers should register with us, so we can provide the best possible support. We ask for your understanding that, for data protection reasons, international researchers must register themselves, and not act through a representative.
See the Staff Service Portal for information and forms related to hospitality rights. Under “related offers” further down the page, you can find more information about related topics such as hiring, work-related travel, research funding, HR development, and much more.
Who can use the Welcome Service and what are the requirements?
The Welcome Service supports researchers and doctoral researchers, with or without a contract, from abroad who wish to stay at Universität Hamburg for at least one month. Their immediate family may also join them. The researchers can use our services in the preparatory phase and throughout their stay.
When should international researchers and/or doctoral researchers register with the Welcome Service?
As soon as possible. The earlier they register, the better we can support them. We encourage the host or researcher to contact the Welcome Service as soon as the details for the stay have been planned.
What documents should hosts give to researchers before they arrive?
- Make sure you give researchers a written statement of intent regarding their planned employment if an employment contract is to be concluded (contact HR Services).
- Non-EU postdoctoral researchers planning to stay for longer than 90 days must receive a host agreement well ahead of time, so they may apply for a research visa or research residence permit. The host agreement is only necessary if the researcher received an employment contract that falls below a predefined salary limit. In this case, researchers can apply for an EU Blue Card instead of a research residence permit.
- Non-EU doctoral researchers who are supposed to receive an employment contract can also apply for a research visa or research residence permit if they have a host agreement.
How can visiting scholars gain access to the State and University Library Carl von Ossietzky?
Does the Welcome Service offer housing? Does the Welcome Service book housing for researchers and doctoral researchers?
The Welcome Service does not provide housing and is generally not authorized to book accommodation. You will need to contact the Gästehaus der Universität Hamburg directly to inquire about rooms and, book them if they are available, or you need to advise your guest researchers to do so.
Of course, the Welcome Service supports researchers on their search for housing and can provide information about potential accommodation options.
Whom can I contact at my institution if I have questions about granting visiting scholar status or need a signature for a host agreement?
In the faculties, departments, and other institutions such as clusters of excellence, different officers/offices are responsible for granting visiting scholar status and/or providing signatures for the host agreement. Depending upon the institution, this may be, for example, the Executive University Board, the dean, or the department head. Contact the office of the dean in your faculty first to find out about your institution’s policies.
See the Staff Service Portal for more information under “Decision to grant visiting scholar status.”
Is there a maximum duration of a stay with a residence permit for the purpose of study (doctoral work)?
The entire duration of a doctoral researcher ´s stay with a residence permit for the purpose of study (doctoral work), §16b AufenthG, should not exceed 5 years.