HelpCards

Use of learning paths:

• Regular, time-specific activities in the course
• Progression of teaching content
• Learning status display and learning path report for improved participant tracking
• Linear course structuring
• Menu navigation without icons
• Control via exceptions
• Suitable for:
  
  • Certification
  • Self-study
  • Preparation and follow-up in blended learning
  • Refresher

Use of learning paths with learning progress:

• Without fixed sequence
• With learning progress
• Menu navigation with icons
• Control via exceptions
• Suitable for:
  • Self-service course
  • Refresher
  • Seminars

Use of courses:

• Content independence of the course contents from one another
• Independence from the temporal and content-related progress of the semester
• Provision of documents
• Information and organization/coordination
• Equal exchange of information
• Working in groups
• More complex course control (access and visibility restrictions)
• Menu navigation with icons
• Control via extended rules
• Suitable for:
  • Self-service course
  • Refresher
  • Seminars

Further links:

• Link to the frentix playlist on learning paths
• Link to OpenOlat Help

How to proceed

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1. Open the Authoring area (top).
   • The search mask is located in the submenu.
2. Click on the search mask and search for “Kursvorlage” (course template).
   • In the list, you will find the courses “Kursvorlage Titel der Veranstaltung (Mustermann)” and “Kursvorlage mit Mitteilung Titel der Veranstaltung (Mustermann)”.
   • With the Notifications course element, integrated into the second course mentioned above, you can automatically send messages to your students (see "Notifications" course element).
3. Click on the title of the desired course template.
4. Select the Copy option under Administration.
5. Enter the title of the course and click Copy.
   • Do not use umlauts and avoid all other special characters except (), /\, -_. For clarity, use the following routine: Title_ possibly degree program _ (Your surname) Example: Marketing WI (Huebner).
   • In the info page that opens, you can specify the metadata: e.g., change the description, as well as present the learning objectives, requirements, and certificate.
6. In the Execution period area under Semester, select the desired semester to display the currency of the course in the catalog and save the entry at the bottom of the page.
7. Now click on Administration and Course editor.
8. Change the Short title and, if necessary, the Title in the top course element.
   • You can also add further elements in the Course editor.
9. Publish your changes (top right), click Next, and in the Change course access tab under Access for members of the organization, select the appropriate option Private, Bookable, or Open; further information on this can be found here. In the next step Create catalog entry, the course should be added to the catalog if it is to be findable for others. To do this, you must click on the button Add to catalog on the right and select the desired area in which the course is to be entered.
   • To ensure that the materials you post in the course are accessible only to authorized participants of the course (see UrhWissG §60), we recommend setting a time-limited booking method or course enrollment in the Course access.
     Another alternative is to set the course access to Only members of this learning resource (owners, coaches, participants) and enter the students manually via member management (see Member Management HelpCard).

How to proceed

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1. In your course, select Settings under Administration in the toolbar menu.
2. Log in to STiNE at the same time and find the (STiNE) lecture for which you want to offer an OpenOLAT course.
3. Copy the (STiNE) Lecture ID from STiNE in the line Veranstaltungsdetails (Event details) on the right (e.g., 391265184237051) and paste this number in OpenOLAT under Administration -> Settings -> Info into the field (STiNE) Lecture ID and save your changes at the bottom of the page.

   

   • You can also enter the Lecture ID into the (STiNE) Lecture ID field when creating the course. When creating a new course, the "Course Info" page appears first, which you can fill with the corresponding information.
   • If you want to link multiple Lecture IDs to the course, separate the IDs when entering them only with a comma and without spaces. Alternative spellings will cause this method of adding participants to your course to fail.

   

   • The (STiNE) Lecture ID is not the lecture number (LV-Nummer) prominently displayed next to the title of your lecture. Since the lecture number does not change from semester to semester for identical courses, it is not suitable for the unique assignment of cohorts. Therefore, the Lecture ID, which is unique across all semesters, is used.
   • The synchronization of the (STiNE) Lecture ID does not offer a live import of the participants of a lecture. The (STiNE) Lecture ID is transferred to the students' profile on the hour after the registration phase in STiNE has ended. When students log in to OpenOlat afterwards for the next time, they bring the (STiNE) LV ID with them and are assigned to the corresponding course(s) and only then become visible there – so students appear gradually in the member list, depending on when they log in again, and not all at once.
   • Removing individual participants despite (STiNE) Lecture ID: As long as the Lecture ID is specified in the (STiNE) Lecture ID field, all people booked into the course via STiNE will be synchronized back into the course even if removed manually. If you want to manage participants manually, remove the LV ID. Students already booked in will remain in the course.
4. If you additionally require a booking method, set this up now as well.
5. Now select Settings under Administration in the toolbar menu and select the option Private under Share (Freigabe).
6. Close the access configuration with the red cross (top right).

How to proceed

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1. In your course, click on Course editor under Administration.
   • The course editor opens.
   • Check in the course structure on the left that the top course element is selected.
2. In the Title and description tab, enter the new title under Short title (displayed in the structure on the left). If necessary, also change the Title (displayed in the center of the course view) and Save the entries.
   • Do not use umlauts and avoid all other special characters except (), /\, -_. For clarity, use the following routine:
     Title_ possibly degree program _ (Your surname). Example: Marketing (Huebner)
3. Click on Publish in the course editor (top right).
   • The window Publish changes to course elements opens.
   • Publishing means that changes made in the editor become active in the course view.
4. Click Next.
   • In the following two steps, the access to the course and the catalog entry are defined.
5. Click Finish.
6. Close the course editor with the red cross (top right).
   • In the opening course view, the changed title is displayed in the course structure (left) and possibly in the course view (center). The title change has not been applied to the course info page and the catalog.
7. Select Settings under Administration.
8. Here, too, change the Title of learning resource and, if necessary, the Description.
9. Save the entry at the bottom of the page and close the window with the cross (top right).
   • The changes are updated immediately in the course info and the catalog.
     The entry in your course list My entries may take a while. However, it should be completed by the next login at the latest.

How to proceed

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1. Open the desired course and click on Administration (top left).
2. Select Copy.
   • The window for Copying the course opens.
3. If necessary, change the title in the new course and click Copy.
   • For clarity, use the following routine for the course title, do not use umlauts and avoid all other special characters except (), /\, -_:
     Title_ possibly degree program _ (Your surname) Example: Informatik IMT (Spiesser)
   • The window for changing the info page opens. Here you can fill in the metadata: e.g., change the description and/or specify the learning objectives and requirements.
4. In the Execution tab under Execution period, select the desired semester to display the currency of the course in the catalog.
5. Save your changes at the bottom of the respective page and close the window with the red cross (top right).
   • The course view opens.
6. Click on Course editor under Administration.
   • The course editor opens.
7. Also change the name of the course under Short title (display in course structure on the left) and under Title (display in element center) and make changes to the course structure if necessary. Check whether all materials and course settings that you copied from the old course still apply to the new course or are still up to date.
8. Publish the course (top right) and select the option Open under Change course access in the line Access for members of the organization (Select the option Private if the students are already participants or you want to enter them manually).
9. If necessary, add a booking method and enter the course accordingly in the catalog.
   Click on Finish and close the course editor with the cross (top right).
   • You can now find the course in the authoring area under My entries. If this is not the case, refresh the view.
   • To restrict course access, select a booking method by selecting Bookable for access and adding a booking method in the menu that appears. Set up enrollment if you need several groups, have a participant-limited course, or want to make certain elements group-dependent.
   • If you want to simplify access to your course via synchronization with STiNE, the content of the HelpCard - Course Membership via Lecture ID will help you.
   • What possibilities you have when dealing with your old course (the copy template) can be found in HelpCard - Handling Old Courses.

How to proceed

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Scenario 1: Delete course

• If necessary, archive the member list and exam-relevant submissions/test results (see the last two points of this HelpCard).

1. Click on Delete under Administration.
2. Select Delete course, check the box for confirmation, and click Delete.
   • All user data and course materials will be removed. You can still find the course in the Authoring area under Deleted. The course can be restored without user data. The course can only be permanently deleted by the administrator.

Scenario 2: Keep course, but block access for third parties

1. Click on Administration, select Settings, and then the Catalog tab. Remove your course from the catalog there.
2. Select Preparation for the status to the right of Administration.
   • If necessary, archive and delete the member list.

Scenario 3: Finish course

1. Select the option Finished under Status, check the box for confirmation, and click on Finish.
   • After finishing the course, the course materials remain accessible to already registered students. You cannot register new students, nor can they register themselves.
   • The following information is permanently displayed in the course: This course has been finished and can no longer be edited or updated.
     If required: Archiving and, if necessary, deleting the member list.

Archiving member lists

1. Archive the member list by clicking on Member management under Administration and then on the download icon above the member list (right).
   • Only visible columns are exported (show more by clicking on the gear icon).
   • The window for saving the member list opens.
2. Save the Excel file.
3. In member management, click on Select all X rows below the member list.
   Deselect this option for your user account, and click on Remove.
   Uncheck the box for notification and confirm with OK.
   • All course members have been removed.
4. Close member management with the red cross (top right).

Archiving exam-relevant materials

1. Archive exam-relevant materials by clicking on Data archiving under Administration.
   • The data archiving tool opens.
2. Select the respective element type in the menu on the left and then the respective element in the center. Archive or save the file(s).
3. Close data archiving with the red cross (top right).

How to proceed

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1. To do this, click on Member management under Administration in the toolbar (top) of the course to be deleted.
   • The member management window opens.
2. Click on the download icon (arrow pointing down, to the left of the gear icon) above the member list on the right.
   • Only the visible columns are exported (show more by clicking on the gear icon). The window for saving the member list opens.
3. Save the Excel file.
4. Close member management with the red cross (top right).
   • If exam-relevant materials exist, archive these as well.
5. To archive exam-relevant materials, click on Data archiving under Administration in the toolbar menu (top).

   The data archiving tool opens.

   • Select the corresponding elements in the menu on the left and archive or save the file(s).
6. Close data archiving with the red cross (top right).
   • If you need the course for a new cohort in the coming semester, copy the course before deleting it (see HelpCard - Reusing a Course). It is generally better to work with a copied course in a new run than to continue an existing course with new participants.
   • If the course contains groups, the groups are not automatically deleted when the course is deleted. Before deleting the course, go to member management and register yourself as a group coach if you have not already done so. Then, even after deleting the course, you can still administer the group (in the Groups menu under the My groups tab) (e.g., remove students) and either reuse it in another course or delete it.
7. Select Course > Delete in the toolbar menu on the left.
8. Select Delete course: Check the confirmation box and click Delete.
   • All user data and course materials will be removed. As the owner, you will see the emptied course in the authoring area under Deleted.
   • The course can be restored without user data.
   • The course can only be permanently deleted by the administrator.

Adding Individual Members

With this method, you can add specific individuals to your course.

1. Open the Administration tab in your course and select Member management. You will now see an overview of all course members.
2. Click on the Add member button above the member list. A new window opens.
3. Enter the name or e-mail address of the person you are looking for in the search field and click Search.
4. Select the correct person from the result list by checking the box in front of the name and click Next. Confirm your selection again in the following dialog.
5. Assign the desired role in the course to the person (e.g., participant or coach) and/or add them to an existing group. Then click Next.
6. Decide whether an automatic e-mail notification about the course membership should be sent and complete the process by clicking Finish.
   
   Tip: After members have been added, you can mark them in the member list (check the box) to edit them, remove them, or send them an e-mail (see HelpCard PLACEHOLDER).

Importing Multiple Members Simultaneously

If you have a list of people (e.g., from an Excel spreadsheet), you can import them quickly and easily.

1. Open Member management in the Course administration as described above.
2. Select the Import members function in the menu bar.
3. Paste the list of people you want to add into the text field. You can use usernames, e-mail addresses, or matriculation numbers for this. Make sure to use only one entry per line. Then click Next.
   
   Important note: People who have never logged in to OpenOlat before cannot be found by the system. Please contact these persons separately and ask them to log in for the first time. The remaining entries in your import list remain unaffected by the process.
   
   
4. Assign a common role to all persons to be imported (e.g., participant) and assign them directly to one or more groups if required.
5. Determine whether the new members should receive an e-mail notification.
6. Complete the import by clicking Finish. The persons are now members of your course.

How to proceed

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1. In your course, click on Member management under Administration at the top.
   • Member management opens.
   • You can view and manage members, groups, bookings, and course rights via the menu (left).
2. Select Members in the menu (left).
   • A list of all members is displayed.
   • The role or roles a member holds within the course are displayed in the Role column.

Member Roles

• (Course) Owner: Have all rights over the course and within the course (management of members, assessment of participants, editing the course structure, setting visibility and access rules, as well as copying, deactivating, and deleting the course).
• (Course) Coach: Have the option to assess (course) participants.
• (Course) Participant: Can view all elements and materials, provided the course or the elements are not restricted to a specific group.
• (Group) Coach: Can enter, manage, and delete participants within a group. Group coaches can assess the elements associated with the group, provided their assessment is possible.
• (Group) Participant: Can view group-dependent elements.

Assignment of the various roles

• The creator of the course is automatically the owner. Additional owners and coaches are entered manually in member management via the Add member or Import members button (see Member Management). Participants can be booked into the course via a booking method or entered manually.
• To enter members into groups, a group must first be created. The person who created the group is automatically the group coach. Additional group coaches can also be entered manually into the groups (see Member Management). Group participants are either entered manually, or they can enroll themselves via the Enrollment element in the course.
• If a member is to receive an additional role or the role is to be changed, the member's roles can be edited by clicking on the name.
• For multiple identical role changes, check the respective members before the name and click on the Edit button (bottom of the page); in the opening member list, you can edit the selected members or their roles at once.
• Groups can also be used to regulate course and element access.

How to proceed

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1. In the course menu at the top under Administration, click on Member management.
   • Member management opens.
2. Select Groups in the menu on the left.
   • A list of all groups in the course is displayed.
   • To avoid confusion, create a new group for the rights group and name it uniquely (e.g., Tutors).
3. Click on the Create group button on the right.
   • The Create new group window opens.
4. Give the group a comprehensible name and click Finish.
   • The new group opens.
5. Close the group by clicking on the cross (top right).
   • The new group is displayed in the group list.
6. Select Rights in the menu on the left.
   • A list of all course groups and their respective rights is displayed. You may need to close and reopen member management to refresh the view.
   • Which rights you can assign is displayed in the header of the table (top) (e.g., Group management, Course editor).
7. Find your created group and check the corresponding rights as desired for coaches and/or participants and save your entry.
8. Select Members in the menu on the left to enter the participants into the new group.
   • The list of all members opens.
   • If the desired persons are not yet course members, add them as members (see Member Management).
9. Find the corresponding persons in the member list and click on the name.
   • To add multiple persons to the group, check the box in front of the respective name and click on Edit at the bottom.
   • The Edit member window opens.
10. Select the respective rights group in the Group memberships list and check the corresponding role, confirm your entry with OK, and decide whether you want to send an e-mail notification.
11. Close member management by clicking on the cross (top right).

How to proceed

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1. In your course, click on Member management under Administration at the top.
   • Member management opens.
   • Here you will find all course members summarized under All regardless of their role, or divided by role under the tabs Owners, Coaches, and Participants.
2. Select the respective persons you want to send an e-mail to on the left in front of the username, or click on Select all (at the bottom of the page) if you want to send an e-mail to all members.
3. Click on the E-mail button after selecting the recipients.
   • The e-mail form opens.
4. Enter a subject and the message and add a file attachment if necessary.
   • E-mails sent from the learning platform are not stored there and receive the learning platform as the sender.
     Therefore, choose a unique subject that identifies the e-mail as belonging to this course (e.g., Subject: Course Title) and check the box Copy to sender to be able to save the e-mail in your mailbox.
5. Click Send.
   • The e-mail is sent immediately.

How to proceed

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Document

1. Click on Administration and click on Course editor in the drop-down menu.
2. Click on Insert course element.
3. Select the option Document.
4. Click on the Document tab.
5. Here you have three options:
   • Upload a document under Select file.
   • Select an existing file.
   • Create a new document (Word, Excel, PowerPoint).
6. As soon as you have uploaded a document, the view changes. You can now select the editing and download options under User permissions. For example, you can allow your course participants to edit the document.

   

7. Publish the course element and exit the course editor.
8. Click on the Document course element.
9. The Edit button is located at the top right. This allows multiple people to work synchronously on the document.

   

Folder

1. Open a Folder in your course or in a group and click on Create document.
2. The Create new document window opens. Select the desired file type Word, Excel, or PowerPoint in this form, name the file, and then click on Create document.
3. In the document that now opens, you can work together with others online and simultaneously.
4. You can also upload Excel, Word, or PowerPoint files for joint editing via Upload file.
   • A chat can be found in Word, Excel, and PowerPoint in the menu on the left (speech bubble icon).

   The files are saved automatically (AutoSave is preset).

5. The file can now be edited by members of a course by opening it with the pencil icon. Instructors can point this out in the course editor in the Title and description tab.
   • If you click directly on the document, you can either open the file in the last saved state or save it to your PC.

   Attention: In the course editor under the Folder configuration tab, uploading must be enabled for participants in the respective folder under User permissions so that OnlyOffice can be used.

How to proceed

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How to create H5P/Lumi/SCORM content with the Lumi Education App

1. Install the free Lumi application.
2. Create your desired H5P content.
3. After completion, select File → Export → SCORM package → Export now to save your content locally.

How to import the content into OpenOlat

1. Add the SCORM learning content course element.
2. Open the Learning content tab and click on Select or import SCORM learning content.
3. In the new window that appears, press Import.
4. Select your locally saved learning content (this should be available as a ZIP file).
5. Assign a title to the content and click on Import.

Making H5P content available via the RRZ H5P upload

1. Open the RRZ H5P upload page.
2. Here, previously created content can be uploaded via drag and drop.
3. The link generated in this way can be used either directly as is or within an iFrame (→iFrame HelpCard). When accessing the pure link, a separate web page opens where the uploaded H5P element can be played. With the help of an iframe, the uploaded H5P element can be integrated directly playable into other HTML pages (e.g., in OpenOlat in the "HTML page" course element).
4. If the file is no longer needed, it can be deleted on the upload page.

Note: This upload works exclusively with H5P files (not with SCORM packages). To do this, click on File → Save in Lumi.

How to proceed

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How to integrate the CP OpenOlat Quick Start

1. Navigate to Administration in the course and click on Course editor → Insert course element → CP learning content.
2. You are now in the mask for selecting CP learning content. To proceed, select the Learning content tab.
3. Here, click the button Select, create or import CP learning content and select Search in the tab.
4. Now enter as Title of learning resource either: * (asterisk, the character) or OpenOlat-Einführung - OpenOlat-Schnelleinstieg and click on Search.
5. Confirm the selection by clicking on the blue checkmark.
6. Finally, click on Save, and the CP content is now integrated into your course.

Further information on Content Packaging in general can be found in the OpenOlat Manual.

iFrames offer the possibility to embed content from other websites at a desired location – e.g., embedding a Lecture2Go video in your own course on the learning platform.

However, embedding is often prohibited for security reasons and is therefore not available on all platforms or only for certain services (e.g., Lecture2Go).

For technical reasons, the following combinations are currently not possible, and it is necessary to use links instead:

• UHHPad (HedgeDoc) embedding on OpenOlat
• TaskCards embedding on OpenOlat/Moodle
• Lecture2Go embedding on UHHPad (HedgeDoc)

Example code for a Lecture2Go video

<iframe src='https://lecture2go.uni-hamburg.de/o/iframe/?obj=70778' title='Video: UHH-Ausblick 2025 „Gemeinsam exzellent in die Zukunft“: Chancen und Herausforderungen' frameborder='0' width='647' height='373' allowfullscreen></iframe>

Example code for H5P content from the RRZ H5P upload (the parts that need to be adapted are underlined)

<iframe src='https://h5p.rrz.uni-hamburg.de/public_upload/play.html?app=453b3c57/adventnewlumi.h5p' title='Test Advent Calendar' frameborder='0' width='600' height='300' allowfullscreen></iframe>

In OpenOlat, it is possible to import lists of examinees into a course. This help card explains how to generate this list and how to add it to the OpenOlat course.

How to proceed

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How to generate a participant list in Campus Management Reporting:

1. Open the page of the Campus Management Reporting tool.
2. If you are not yet within the UHH network, log in to the University of Hamburg VPN network with your B-ID.

1. You will now arrive at the reporting tool. Click on pruefungen and then on Pruefungsteilnehmende.
   Attention: Pay attention to the registration and deregistration deadlines as well as the nightly synchronization of the lists if you want to export a final version of the list.
   
   
2. A view with all exam participants opens. Now click on the disk icon in the menu bar and select Excel from the menu.
   
   
3. Open the file Pruefungsteilnehmende.xlsx with Excel or a similar spreadsheet program. You will now find a separate data sheet for each exam in the table.
   Select all entries in the Email column and copy their content with [ctrl-c] ([cmd-c]). The content is now in your clipboard. From here you can paste the content of the list into various places.

Importing members into OpenOlat:

1. In your course, click on Member management under Administration at the top. Member management opens.
   
   
2. To import your exam participants, click on Import members.
3. In the window that opens, you can now paste the email addresses/matriculation numbers of the participants. You can copy these from the previously generated Excel list.
4. Then click Next. All found participants are displayed. If participants are not found here, they have not yet logged in to OpenOlat - a notification via STiNE is then recommended.
5. Click Next again. You can then assign course rights to the participants. Check the box for Participant here and click Next.
6. In the next window, you can decide whether you want to notify the exam participants via email that they have been added to the THE course.
7. Clicking Finish completes the import process and adds the participants to the THE course.

Removing deregistrations

Students can deregister from the exam up to three days before the exam date. To reflect these deregistrations in OpenOLAT, you must identify the deregistered students.

Analyzing deregistered students via Excel

1. Download a list of participants from Campus Management Reporting again three days before the exam.
2. To find out as easily as possible who has deregistered, we have prepared an Excel spreadsheet: Download Excel comparison template
3. Enter the 7-day-old list of examinees in the first data sheet of the Excel comparison template.
4. Then copy the 3-day list of examinees into the second data sheet.
5. In the third data sheet of the comparison template, right-click in the first column.
6. Click Refresh in the context menu.
7. Now the participants who have deregistered from the exam in the last four days are displayed.

Removing in OpenOLAT

1. In your course, click on Member management under Administration at the top. Member management opens.
2. Now search for a student to be removed. The search bar above the table is suitable for finding people in a course with many participants.
3. Click on the gear icon on the far right in the column of the participant to be removed. A small menu opens.
4. Click on Remove.