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Member Management

Adding Individual Members

With this method, you can add specific individuals to your course.

  1. Open the Administration tab in your course and select Member management. You will now see an overview of all course members.
  2. Click on the Add member button above the member list. A new window opens.
  3. Enter the name or e-mail address of the person you are looking for in the search field and click Search.
  4. Select the correct person from the result list by checking the box in front of the name and click Next. Confirm your selection again in the following dialog.
  5. Assign the desired role in the course to the person (e.g., participant or coach) and/or add them to an existing group. Then click Next.
  6. Decide whether an automatic e-mail notification about the course membership should be sent and complete the process by clicking Finish.

    Tip: After members have been added, you can mark them in the member list (check the box) to edit them, remove them, or send them an e-mail (see HelpCard PLACEHOLDER).

Importing Multiple Members Simultaneously

If you have a list of people (e.g., from an Excel spreadsheet), you can import them quickly and easily.

  1. Open Member management in the Course administration as described above.
  2. Select the Import members function in the menu bar.
  3. Paste the list of people you want to add into the text field. You can use usernames, e-mail addresses, or matriculation numbers for this. Make sure to use only one entry per line. Then click Next.

    Important note: People who have never logged in to OpenOlat before cannot be found by the system. Please contact these persons separately and ask them to log in for the first time. The remaining entries in your import list remain unaffected by the process.

  4. Assign a common role to all persons to be imported (e.g., participant) and assign them directly to one or more groups if required.
  5. Determine whether the new members should receive an e-mail notification.
  6. Complete the import by clicking Finish. The persons are now members of your course.

Scripts