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Archiving Course Materials and Deleting Old Courses

Good to know

Outdated courses regularly cause confusion among students and clutter the catalog and your personal course lists. You can prevent this by finishing courses (see HelpCard - Handling Old Courses) or deleting courses you no longer need.

If necessary, you can archive a participant list (steps 1–3) or perform data archiving to save, for example, exam-relevant submissions/results (steps 5–6) before actually deleting the course (steps 7–8).

How to proceed

  1. To do this, click on Member management under Administration in the toolbar (top) of the course to be deleted.
    • The member management window opens.
  2. Click on the download icon (arrow pointing down, to the left of the gear icon) above the member list on the right.
    • Only the visible columns are exported (show more by clicking on the gear icon). The window for saving the member list opens.
  3. Save the Excel file.
  4. Close member management with the red cross (top right).
    • If exam-relevant materials exist, archive these as well.
  5. To archive exam-relevant materials, click on Data archiving under Administration in the toolbar menu (top).

    The data archiving tool opens.

    • Select the corresponding elements in the menu on the left and archive or save the file(s).
  6. Close data archiving with the red cross (top right).
    • If you need the course for a new cohort in the coming semester, copy the course before deleting it (see HelpCard - Reusing a Course). It is generally better to work with a copied course in a new run than to continue an existing course with new participants.
    • If the course contains groups, the groups are not automatically deleted when the course is deleted. Before deleting the course, go to member management and register yourself as a group coach if you have not already done so. Then, even after deleting the course, you can still administer the group (in the Groups menu under the My groups tab) (e.g., remove students) and either reuse it in another course or delete it.
  7. Select Course > Delete in the toolbar menu on the left.
  8. Select Delete course: Check the confirmation box and click Delete.
    • All user data and course materials will be removed. As the owner, you will see the emptied course in the authoring area under Deleted.
    • The course can be restored without user data.
    • The course can only be permanently deleted by the administrator.

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