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Handling Old Courses

Good to know

Outdated courses may carry the risk of copyright infringement, cause confusion among students, and clutter the catalog and personal course list. To prevent this, we recommend different procedures for handling old courses depending on the future usage scenario.

Scenario 1: Delete course (course is no longer needed).
Scenario 2: Keep course, but block access for third parties.
Scenario 3: Finish course (registered students retain access).

How to proceed

Scenario 1: Delete course

  • If necessary, archive the member list and exam-relevant submissions/test results (see the last two points of this HelpCard).
  1. Click on Delete under Administration.
  2. Select Delete course, check the box for confirmation, and click Delete.
    • All user data and course materials will be removed. You can still find the course in the Authoring area under Deleted. The course can be restored without user data. The course can only be permanently deleted by the administrator.

Scenario 2: Keep course, but block access for third parties

  1. Click on Administration, select Settings, and then the Catalog tab. Remove your course from the catalog there.
  2. Select Preparation for the status to the right of Administration.

Scenario 3: Finish course

  1. Select the option Finished under Status, check the box for confirmation, and click on Finish.
    • After finishing the course, the course materials remain accessible to already registered students. You cannot register new students, nor can they register themselves.
    • The following information is permanently displayed in the course: This course has been finished and can no longer be edited or updated.
      If required: Archiving and, if necessary, deleting the member list.

Archiving member lists

  1. Archive the member list by clicking on Member management under Administration and then on the download icon above the member list (right).
    • Only visible columns are exported (show more by clicking on the gear icon).
    • The window for saving the member list opens.
  2. Save the Excel file.
  3. In member management, click on Select all X rows below the member list.
    Deselect this option for your user account, and click on Remove.
    Uncheck the box for notification and confirm with OK.
    • All course members have been removed.
  4. Close member management with the red cross (top right).

Archiving exam-relevant materials

  1. Archive exam-relevant materials by clicking on Data archiving under Administration.
    • The data archiving tool opens.
  2. Select the respective element type in the menu on the left and then the respective element in the center. Archive or save the file(s).
  3. Close data archiving with the red cross (top right).

Scripts