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OnlyOffice

Good to know

With the integration of OnlyOffice as a document editor in OpenOlat, people can work synchronously on a document, chat there, or leave comments. Word, Excel, and PowerPoint files can be created and edited, as well as OpenDocument files (extensions .odt, .ods, .odp).

The document editor is available to you in the course

  • in the Document element – explained below;
  • in the Folder element – explained below;

and in Groups, Group task, and Task or in the learning resource Word, Excel, PowerPoint.

How to proceed

Document

  1. Click on Administration and click on Course editor in the drop-down menu.
  2. Click on Insert course element.
  3. Select the option Document.
  4. Click on the Document tab.
  5. Here you have three options:
    • Upload a document under Select file.
    • Select an existing file.
    • Create a new document (Word, Excel, PowerPoint).
  6. As soon as you have uploaded a document, the view changes. You can now select the editing and download options under User permissions. For example, you can allow your course participants to edit the document.

    Visualization Step 6

  7. Publish the course element and exit the course editor.
  8. Click on the Document course element.
  9. The Edit button is located at the top right. This allows multiple people to work synchronously on the document.

    Visualization Step 9

Folder

  1. Open a Folder in your course or in a group and click on Create document.
  2. The Create new document window opens. Select the desired file type Word, Excel, or PowerPoint in this form, name the file, and then click on Create document.
  3. In the document that now opens, you can work together with others online and simultaneously.
  4. You can also upload Excel, Word, or PowerPoint files for joint editing via Upload file.
    • A chat can be found in Word, Excel, and PowerPoint in the menu on the left (speech bubble icon).

    The files are saved automatically (AutoSave is preset).

  5. The file can now be edited by members of a course by opening it with the pencil icon. Instructors can point this out in the course editor in the Title and description tab.
    • If you click directly on the document, you can either open the file in the last saved state or save it to your PC.

    Attention: In the course editor under the Folder configuration tab, uploading must be enabled for participants in the respective folder under User permissions so that OnlyOffice can be used.

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