Regulation Due to Russian Acts of War in Ukraine
Students traveling to countries bordering Ukraine and Russia for an Erasmus program can now choose to terminate or not to begin their trip. The costs associated with premature termination and/or decision not to start the trip can be reimbursed due to force majeure.
Due to force majeure, I was unable to embark on a planned period of study or internship abroad. Will my expenses be reimbursed?
If a student has incurred travel expenses relating to their planned stay abroad (e.g., a canceled plane ticket, booking fees for accommodation), they can apply for reimbursement of those expenses (up to the maximal sum specified in the grant agreement).
This is subject to the following conditions:
- All funding-related documents, such as the learning agreement, certificate of enrollment for the current semester, and grant agreement, must be uploaded to the database in full.
- Complete the German-language force majeure form (Erklärung zur Höheren Gewalt), and submit the original.
- Complete the reimbursement form
- Upload all documents to the Mobility Online database (e.g., your plane ticket).
- Upload proof of confirmation from the airline, travel agency, accommodation provider, etc., stating that they are unable to reimburse the costs (e.g., your email correspondence with the providers).
Due to force majeure, I have had to terminate/interrupt the period of study or internship abroad. I will continue online or there are further ongoing expenses. What can I request?
Students can receive the funding amount agreed upon in the Grant Agreement on the basis of the confirmed period designated by the hosting institution (university or internship) providing they declare that:
a) they have ongoing expenses that are directly and exclusively due to their Erasmus+ stay in their host country (e.g., rent, utilities, season tickets for public transport)
and/or
b) they participate in virtual activities (e.g., online courses or working from home), the institution in their host country has made these options available as alternatives to in-person activities, and these contribute to the student’s achievement of the learning objectives specified in the learning agreement.
This is subject to the following conditions:
- All funding-related documents, such as the learning agreement, certificate of enrollment for the current semester, and grant agreement, must be uploaded to the database in full.
- Complete the German-language force majeure form (Erklärung zur Höheren Gewalt), and submit the original.
- Submit proof of confirmation from the host university or the institution hosting the internship, including the start and end dates of your stay (confirmation of stay / internship certificate).
Regardless of the regulations on force majeure, the following documents must be submitted in print or digitally for you to complete your Erasmus+ semester successfully:
- transcript of records
- online EUSurvey
Due to force majeure, my period of study or internship abroad was canceled for good. The program will not continue. For which period can I receive funding?
The stay abroad has been canceled completely. The period of study or internship will not continue online. And the student will incur no further expenses that are directly and exclusively due to their Erasmus+ stay in their host country (e.g., rent, utilities, season tickets for public transport).
Funding can only be granted for the period spent abroad. Students are therefore required to repay the part of their subsidy that was intended to cover the period between the actual end of their program and the planned end date.
The following documents must be submitted or uploaded:
- German-language force majeure form (Erklärung zur Höheren Gewalt)
- Submit proof of confirmation from the host university or the institution hosting the internship, including the start and end dates of your stay (confirmation of stay / internship certificate).